Accounts Payable Specialist

OVERVIEW

The Accounts Payable Specialist performs routine accounting activities such as researching customer deductions, entering A/P invoices, and filing department paperwork daily. The ideal candidate has knowledge of commonly used concepts, practices, and procedures within accounting. The Accounts Payable Specialist relies on instructions and pre-established guidelines to perform the functions of the job that requires strong attention to detail, time management skills, communication, and interpersonal skills. This position works cooperatively with others and will interact on a regular basis with sales, administration, customer service, and management staff.

RESPONSIBILITIES

  • Managing accounts payable using accounting software and other programs
  • Handling accounts payable for separate entities and vendors
  • Analyzing workflow processes
  • Establishing and maintaining relationships with new and existing vendors
  • Ensuring bills and payroll are paid in a timely and accurate manner while adhering to departmental procedures
  • Processing due invoices for payments
  • Comparing purchase orders, prices, terms of payment and other charges
  • Processing transactions and performing accounting duties such as account maintenance, recording entries and reconciling books of accounts
  • Review and verify invoices and their accompanying payment request to ensure compliance with CyberPower policies and procedures such as proper authorization, accuracy, and reasonableness of the charge and/or expense
  • Reconciles records with internal company employees and management, or external vendors or customers
  • Research vendor statements, past due invoices and provide replies to the customer within 24 hours of receiving the request
  • Maintain files and other accounting-related documentation
  • Provides training and guidance to staff regarding procedures relating to accounts payable & receivable, credit card usage and reimbursement claims
  • Responsible for the monthly and other ad hoc reporting on assigned areas of responsibility
  • Update and maintain accounting journals, ledgers and other records detailing financial business transactions (e.g., disbursements, expense vouchers, receipts, accounts payable). Enters data into computer system using defined computer programs
  • Responsible for daily distribution of department mail, invoices, communications, and other time-sensitive information to appropriate party
  • Work diplomatically and effectively across cross-functional teams
  • Attendance is an essential function of this position
  • Performing all other duties as assigned

REQUIREMENTS

  • Requires a high school diploma or its equivalent
  • 1-2 years’ experience in Accounting or in a related area
  • Understanding knowledge of Great Plains accounting system is a plus
  • Ability to prioritize and deliver projects on time
  • Professional written, verbal and interpersonal communication skills that produce desired results
  • Ability to effectively present information and respond to questions from internal and external customers which includes coworkers, managers, customers, regulatory agencies and vendors
  • Capable of reading and interpreting information, such as reports, general correspondence and policy guidelines, with the ability to share with others as needed
  • Ability to use a computer and standard business and other work-related software with minimal instruction
  • Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, fractions and decimals
  • Excellent active listening, decision-making, team building and customer service abilities
  • Ability to work and prioritize independently with the capacity to collaborate with others
  • Excellent time and organizational abilities with the ability to seek assistance in a professional manner
  • Ability to manage multiple and varied projects simultaneously with minimal supervision while maintaining attention to detail
  • Capable of demonstrating an understanding of, and being sensitive to, serving a culturally diverse customer base
  • Demonstrated ability to learn and apply newly acquired feedback, skills, and knowledge
  • Ability to maintain confidentiality and comply with professional ethics and standards
  • Ability to learn and apply new competencies and information as to enhance individual job performance and make recommendations to the department
  • Strong sense of urgency, accuracy, and follow through
  • Ability to work independently and as a contributing team member; self-motivating
  • Proficient in Visio and Microsoft Office applications including PowerPoint, Excel, Word, Teams etc
  • Flexible, organized, personable; professional attire required

PHYSICAL REQUIREMENTS
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

  • While performing these duties the person is regularly required to walk, stand, bend, climb stairs, kneel, or crouch and successfully demonstrate the ability to write or use a computer or other electronic devices and operate a variety of hand and power tools
  • Employees in this position may need to regularly lift at least 5 lbs. and up to 30 pounds occasionally and may need to exert themselves while performing the above-mentioned duties
  • Perform a variety of physical labor including climbing ladders, bending, kneeling, reaching and standing for long periods of time. Also includes being able to lift boxes, tools, equipment and materials
  • Ability to drive a car and travel to worksites. Employee will be reimbursed mileage according to corporate reimbursement schedule if using a personal vehicle
  • Reasonable accommodations will be made as needed to assure staff is safe. Assistance will be provided if employee is unable to complete a task

QUALIFICATIONS
To perform this job successfully an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

  • Ability to pass a Criminal Background Check
  • Current driver’s license along with a good driving record and valid insurance